7. DCE Account Rules and Regulations

7.1 DCE Funds Usage
Each DCE activity is assigned a flexfield number beginning with 52.  Flexfields are set up in PeopleSoft after an approved budget has been received from the sponsoring unit.  All (non travel) program expenses should be set up as purchase orders in People Soft using DCE chartfields.   Expenses must follow UF guidelines and regulations.  DCE does have approval for the following exceptions for organized continuing education activities. 

• Food and beverage – All food and beverage expenses must be for organized continuing education activities.  All vouchers for food and beverage expenses must be backed up with an agenda.
• Entertainment
• Direct billing of sleeping rooms – must show cost savings above the standard rate
• Promotional Items
• Decorations
• Continuing education events or programs that are offered to the general public and for which fees have been collected that pay all expenses associated with the event or program are exempt from requirements for competitive solicitation. 287.057 (5) (g)

7.2 DCE Funds Restrictions
Personal items, entertainment for visiting dignitaries and first class travel are not permitted.

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