12. Contracts/Letters of Agreement

12.1 Authority to Sign Contracts Departments should not sign contracts unless they have received delegated authority from the University president to do so.

There are certain contract terms which appear commonly in contracts but are not legal for University of Florida employees to sign. Some of these are as follows: governed by the laws of any state other than Florida, indemnification or hold-harmless clauses, contracts with automatic renewals but no cancellation or termination clause. There are other clauses required by statute: providing for open records and cancellation for lack of appropriation if the contract continues across fiscal years. Contracts for purchases (the University is obligated to make payments) have been delegated to the Director of Purchasing, the Associate Directors, the Assistant Directors as well as the Purchasing Coordinators.

http://www.purchasing.ufl.edu/main_hints.asp#Authority%20To%20Sign%20Contracts

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